NOTICE OF ANNUAL GENERAL MEETING OF SNOW SPORTS NEW ZEALAND INCORPORATED
To be held at 4:00pm on Friday 7 October 2016
Notice is given to the Snow Sports New Zealand (“Snow Sports NZ”) Board and Members of Snow Sports NZ that an Annual General Meeting (“AGM”) of Snow Sports NZ will be held commencing at 4:00pm on Friday 7 October 2016.
The meeting will take place at the Snow Sports NZ Office at, 78 Anderson Road, Wanaka (unless notified otherwise before 7 September 2016).
Any proposed motions (including alterations to the Constitution) and other items of business from Members and/or the Board of Snow Sports NZ must be received in writing by the Chief Executive by 4:00pm on Wednesday 7 September 2016.
There are four vacancies on the Board of Snow Sports NZ as a result of the terms of office expiring for Hetty Van Hale, Des Brennan and Tony Hannon plus the vacancy resulting from the resignation of James Hadley; two of these vacancies are for Elected Board Member positions, two are for Appointed Board Member positions.
Quorum, Delegates & Proxy Voting
Under Rule 22.13 of the Constitution, no less than 5% of Members entitled to vote are required to be present to meet the quorum for the AGM.
Those Members entitled to vote include members 16 years of age and over who are Competitive Members, Recreational Members and the Chairperson (but only for the purposes of a casting vote).
Proxies and votes by Electronic Voting do not count towards the quorum.
In addition, each Club that is of Good Standing and each Associate Member may elect or appoint a Delegate to represent it at the AGM. Such Delegates have the right to speak but not to vote at the AGM. The names of such Delegates attending the AGM must be forwarded in writing to the Chief Executive by 4.00pm on Thursday 6 October 2016.
If a Member entitled to vote chooses to exercise their vote by appointing a Proxy to attend the AGM, the Member must sign a Proxy Form. Proxy voting forms must reach the Chief Executive no later than 4.00pm Thursday 6 October 2016.
If a Member entitled to vote chooses to exercise their vote by casting a Postal or Electronic Vote, they must do so on the prescribed voting form/system and this must reach the Returning Officer no later than 4pm on Wednesday 5 October. Electronic voting will be available via the website www.snowsports.co.nz from 4pm on Friday 16 September 2016 until 4pm Wednesday 5 October 2016. Nomination forms, postal voting forms and proxy forms can be downloaded from the website.
The Returning Officer for the AGM will be: Jo Lynch, P. O. Box 395, Wanaka 9343 [email protected] If you have any questions please call 03 443 4085.
5 years ago